Workshop invitation
A reusable template for inviting team members to a workshop, including goals, preparation timeline, agenda, and venue details.
Here’s a pre-filled template for an activity that requires quite a bit of prep work. It provides a suggested schedule and makes a point of emphasizing that time is intentionally planned and carved out to prepare. Of course for less involved activities, pare down the emphasis and schedule on preparation.
Hi team! We have an upcoming group activity. DESCRIPTION OF ACTIVITY. Your supervisor will be giving you time to prepare, so please plan accordingly.
Goals
- What will attendees do during the workshop?
- e.g. “Practice public speaking (in a safe, team-oriented manner)“
Impact
- What factual statement describes the value achieved in the workshop?
- e.g. “Team is more comfortable speaking in public”
Homework / preparing for the workshop
In preparation, work with your supervisor on PREPARATORY ACTIVITIES. Here’s the timeline leading up to the workshop:
- Next week / DATE: e.g. “Select a topic for your speaking role — I’ve included a list of ideas but feel free to create your own, too.”
- Week 2 / DATE: Review your planned agenda and topic outline with your supervisor.
- Week 3 / DATE: 4 hours of self-rehearsal set aside, along with some coaching time.
- Week 4 / DATE: Final review. Rehearsals this week to make sure everyone is feeling comfortable.
- Week 5 / DATE: Workshop week. We’ll split it up across the week, with two speakers each day.
- “Here are a few tips on mastering public speaking, from Masterclass.com. Please take a look at this first."
- "I’ve also attached a short video, please take some time to watch it. This is a recording from a past workshop, so you can see the general format.”
Workshop agenda WORKSHOP DATE
- Opening remarks
- Purpose and quick agenda
- How to provide constructive feedback
- First up: INTRODUCTORY TOPIC
- Presentation (15 min)
- Feedback (15 min)
-
WORKSHOP CORE ACTIVITY
- Speaker setup / break for everyone else (10 min)
- Presentation / Discussion / ACTIVITY (45 min)
- Feedback (5 min)
Venue
We’ll be holding the workshop at ADDRESS / LOCATION / MEETING FACILITY. Here’s a link to Google Maps for easy navigation. Please be sure to arrive at least THIS EARLY for REGISTRATION / ENTRY. NOTE IF SNACKS / BREAKFAST / LUNCH will be provided.
If you need help with TOPIC (e.g. ONBOARDING, REGISTERING, ACCESS, QUESTIONS) please contact CONTACT INFORMATION.